Voice-First Accountability for Field-Service Crews
You speak. PromptR executes. The crew talks through the work. The owner commands the company.
From clock-in to clock-out — one connected system you operate by voice, and that enforces your standards on every job.
The Iron Triangle
Every job follows the same four-step cycle. PromptR runs it automatically so your crew doesn’t have to remember to.
A crew clocks in, a task begins, a job starts. PromptR detects the event — clock-in first, then schedule or geofence — and activates the right workflow.
The right checklist, inspection step, or verification fires automatically. Enforcement level is set by you — from a gentle reminder up to photo proof or manager approval.
GPS check-in, timestamped photos, material logs, crew acknowledgments. Evidence that it actually happened — not just that someone said it did.
Patterns emerge. Which crews are consistent. Where materials walk off. What jobs always run over budget. Data for real decisions, not gut feelings.
MVP ships core voice and verification. Drop 1 adds the full accountability enforcement engine. Design partners shape both.
Configurable Enforcement
Not every company needs the same rigor at every stage. PromptR’s escalation ladder gives you a spectrum from gentle nudge to hard lock. You decide what matters most.
Full Job Lifecycle Tracking
PromptR tracks, automates, and prompts every step. Nothing falls through the cracks because nothing depends on someone remembering.
Scope captured, photos logged, notes recorded via voice.
Automatically tracked — opened, viewed, follow-up prompted.
Approval logged with timestamp, scheduling triggered.
Crew assigned, materials list generated, calendar synced.
Receipts tracked, costs linked to the job.
Job details, special instructions, and safety notes pushed to crew.
Step-by-step workflow with configurable verification at each stage.
Quality check prompted, sign-off logged.
Final photos, crew sign-off, completion timestamp recorded.
Invoice generated from actual job data — not retyped from memory.
Payment status tracked, reminders triggered on outstanding balances.
Automated customer check-in, feedback captured, review prompted.
Voice Command PromptR
Navigation, dispatch, new protocols, role changes, company-wide updates — from a single command. The crew talks through the work. The owner commands the company. PromptR routes, confirms, proves. The dashboard is still there when you want to click — voice for the field where hands are full, click for the office where the screen is in front of you. Both run the same PromptR.
“What’s the status on the Henderson takedown?”
Crew checked in at 8:47 AM. Rigging-gear inspection photo uploaded at 9:14 AM. Drop-zone staging confirmed. Chipper arrived on-site at 10:02 AM. ETA to clear: 2:30 PM — customer notified.
“Log: replaced capacitor on the Simmons unit. Part was under warranty.”
Logged. Warranty claim flagged for the Carrier unit at 412 Oak — coverage expires August 2026. Before/after photos needed to close this ticket.
Crew B finished the Elm St rough-in early. 2.5 hours available before next scheduled job. Maple Ave material staging is ready — assign?
“Confirmed. Send it.”
“Pull up Jeff Johnson’s profile.”
Jeff Johnson — customer since 2022. 4 active properties, 1 open ticket on the Aspen Drive irrigation rebuild, last invoice $4,800 paid March 14, callback history clean. Profile loaded on your screen — want me to open the active ticket?
“From here on out, every crew needs to clean off their trailers every Friday before clock-out.”
Recurring rule created — Friday trailer cleanout for all field crews. Active starting this Friday. Photo proof required before clock-out. Classified ADVISORY. Want me to send a heads-up to the crews now?
“Promote Mike Hernandez from Crew Lead to Operations Manager effective Monday. Give him access to dispatch and crew scheduling.”
Role change queued for Monday — Mike Hernandez upgraded to Operations Manager. Dispatch + scheduling access activated. Calendar invite sent for Monday handoff brief. Want me to notify the team?
“Add a new protocol — anytime we replace a water heater, the tech needs to test the temperature-pressure relief valve, photograph the install with the model and serial visible, and have the customer sign off before we leave.”
New install protocol created for water heater replacements. Three required steps: T&P valve test, install photo with model/serial, customer sign-off. Classified ADVISORY by default — flip to SAFETY_CRITICAL? Active across all plumbing crews starting now.
“Tell all crews that starting next Monday, we’re switching to the new uniforms — they pick them up Friday at the shop. Crews who don’t pick them up Friday don’t clock in Monday.”
Company update queued for all crews. Pickup reminder fires Thursday and Friday morning. Monday clock-in gated on uniform-pickup proof. Foreman alert if anyone tries to clock in without pickup confirmation.
What PromptR Does
The nervous system of your company.
Talk to it, don’t type into databases. Status updates, logging, and queries — all by voice.
Catch the “I forgot” before the truck leaves the yard. PromptR walks the crew through the day’s scope, materials, equipment, and fuel cans — verified before they pull out — cutting return trips that quietly burn time, fuel, and the next job’s window.
Capabilities, maintenance schedules, and warranty intel. PromptR knows when that transmission should still be under warranty.
New hires follow guided protocols from Day 1. Training is embedded in the job, not a binder they never open.
Logged automatically. Recognition built into daily operations, not an afterthought.
Real-time status from every crew without a single phone call. Know what’s happening from your device when you want it.
Customer follow-ups, estimate reminders, and payment collection prompts — for your entire company, every customer.
A complete customer view, built into the operating system. Profiles, job timelines, scheduling, invoicing, interactions, and photos from the actual work — all tied to the same record. Customer history stops living in three apps and someone’s memory.
Statistical insights for real decisions, not gut feelings. Reports generated, not assembled.
Data captured once by voice, filed correctly, retrievable instantly. No double-entry, no retyping from memory.
Equipment and vehicle maintenance tracked with alerts. A $1,200 repair doesn’t become a $12,000 replacement.
Up and Running in Minutes, Not Months
No six-week implementation. No consultants. No training manuals.
Describe your operations in plain language — trades, crew structure, the steps that matter most. PromptR builds your workflows from the conversation.
Choose which steps get enforced and how tightly. Safety inspections at Level 5? Material logs at Level 2? You configure the escalation — PromptR enforces it.
No training sessions. Your crew opens the app, presses the mic, and talks. PromptR handles the rest — logging, filing, prompting, verifying.
Meet You Where You Are
Already using other tools? PromptR connects to your existing platforms — or replaces them entirely. Your call.
Keep your current scheduling, accounting, payroll, or platform tools. PromptR works on top — reading job data, customer records, work history, time and pay data — then layers the accountability and voice layer on top. Your tools stay. PromptR makes them smarter.
Ready to consolidate? Move everything into PromptR and run your entire operation from one platform. No more paying for five tools that each do 20% of what you need.
5 Founding Design Partner Seats · One Per Trade
Five seats, one per trade. Early partners shape the product and lock in founding partner status. Open now and recruiting.
When they’re gone, they’re gone.
Claim Your Spot